{"id":856,"date":"2024-05-28T13:08:15","date_gmt":"2024-05-28T13:08:15","guid":{"rendered":"https:\/\/wcginc.com\/?p=856"},"modified":"2026-01-26T16:36:33","modified_gmt":"2026-01-26T16:36:33","slug":"address-changes-are-messy","status":"publish","type":"post","link":"https:\/\/wcginc.com\/blog\/address-changes-are-messy\/","title":{"rendered":"Address Changes Are Messy"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column]\t\t\t<div class=\"info-box-wrapper\">\n\t\t\t\t<div id=\"wd-68b55ca5f18e8\" class=\" wd-rs-68b55ca5f18e8 wd-info-box wd-wpb text-left box-icon-align-top box-style- color-scheme- wd-bg-none border-btm-title \">\n\t\t\t\t\t\t\t\t\t\t<div class=\"info-box-content\">\n\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"info-box-inner reset-last-child\"><\/p>\n<div class=\"overview\">\n<h2><span class=\"ez-toc-section\" id=\"Key_Takeaways\"><\/span>Key Takeaways<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li>Changing your business or home address involves multiple agencies and forms, including IRS, state revenue departments, and local tax authorities.<\/li>\n<li>IRS updates: Form 8822 for individuals, Form 8822-B for business entities, plus ensure payroll filings match your new address.<\/li>\n<li>State Secretary of State: Update mailing and physical addresses for your LLC or corporation; fees may apply.<\/li>\n<li>Registered agents need updated mailing addresses if you use one.<\/li>\n<li>FinCEN BOI filing: Required under the Corporate Transparency Act starting 2024 for most corporations and LLCs.<\/li>\n<li>Payroll processors (ADP, Gusto, etc.) must have the new address to avoid mismatched filings and IRS\/state confusion.<\/li>\n<li>Other updates: Banks, employers, W\u20119s for 1099 reporting, and regulatory bodies must reflect the new address.<\/li>\n<li>Moves across state lines add complexity: entity conversion, name availability, and overlapping payroll accounts may be required.<\/li>\n<li>Notify your CPA or advisors immediately to streamline the process and avoid missed filings or penalties.<\/li>\n<\/ul>\n<\/div>\n<p>\n<\/div>\n\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t<div class=\"info-box-wrapper\">\n\t\t\t\t<div id=\"wd-67306ea95b0f3\" class=\" wd-rs-67306ea95b0f3 wd-info-box wd-wpb text-left box-icon-align-top box-style- color-scheme- wd-bg-none border-btm-title img-right \">\n\t\t\t\t\t\t\t\t\t\t<div class=\"info-box-content\">\n\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"info-box-inner reset-last-child\"><p><img decoding=\"async\" class=\"alignnone size-full wp-image-26052\" src=\"https:\/\/wcginc.com\/wp-content\/uploads\/Address-Changes-Are-Messy-1.webp\" alt=\"\" width=\"300\" height=\"199\" \/>A lot of small business owners, especially solo operators, work from their home office. This is wonderful, however people change homes often and this can kickoff a bunch of address changes. Here are the considerations-<\/p>\n<h3 class=\"2\"><span class=\"ez-toc-section\" id=\"IRS\"><\/span><strong>IRS<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"3\">We can notify the IRS simply with a new address on a tax return. There are possibly three areas where this needs to the change- your 1040 naturally, and then on the business entity tax return (corporation or partnership). The business entity tax return has two places- the business itself, but then also you as the shareholder or member (the human). As such, if you receive K-1\u2019s from other businesses where you do not control the tax return preparation, you should notify the CPA firm or the investment point of contact.<\/p>\n<p class=\"4\">Where things get messy is when an address is changed on a tax return, but it is not updated with payroll processing. When a Form 941 is filed with an old address, the IRS will update (or revert in this case) your address using the newly filed Form 941. Now you start chasing your tail.<\/p>\n<p class=\"5\"><a href=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/f8822.pdf\" target=\"_blank\" rel=\"noopener\">Form 8822<\/a>\u00a0is used to update an address with the IRS for humans, and\u00a0<a href=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/f8822b.pdf\" target=\"_blank\" rel=\"noopener\">Form 8822B<\/a>\u00a0is used for business entities.<\/p>\n<h3 class=\"6\"><span class=\"ez-toc-section\" id=\"State_Revenue_Department\"><\/span><strong>State Revenue Department<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"7\">Similar to the IRS above. However, you might have local agencies too such a City or School District that collects taxes through tax returns.<\/p>\n<h3 class=\"8\"><span class=\"ez-toc-section\" id=\"Secretary_of_State\"><\/span><strong>Secretary of State<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"9\">The Secretary of State is different than revenue departments. This is the agency that registers new businesses and administers renewals, conversions and dissolutions (closures). If you have a registered business, such as an LLC, we will need to update your mailing and physical address accordingly. There is usually a state filing fee associated with this as well, and varies from state to state.<\/p>\n<p class=\"0\">If you are using a registered agent, then mailing address information will need to be updated with them. You might have two updates- one with the Secretary of State for physical address and one with the registered agent for mailing address. See! Messy!<\/p>\n<h3 class=\"1\"><span class=\"ez-toc-section\" id=\"FinCEN_Beneficial_Ownership_Information_BOI\"><\/span><strong>FinCEN Beneficial Ownership Information (BOI)<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"2\">If you were required to register your business with\u00a0<a href=\"https:\/\/wcginc.com\/blog\/fincen-beneficial-ownership-information\/\" target=\"_blank\" rel=\"noopener\">FinCEN\u2019s Beneficial Ownership Secure System<\/a>\u00a0(BOSS), then your address will need to be updated there as well. Not sure what this is? Sounds scary, right?<\/p>\n<p class=\"3\">After years of delays, the first stage of the Corporate Transparency Act (CTA) goes into effect on January 1, 2024. It imposes a new federal filing requirement for most corporations and limited liability companies (LLCs) with very few exceptions. 99% of the small business owners out there must complete\u00a0<a href=\"https:\/\/www.fincen.gov\/sites\/default\/files\/shared\/BOI_Small_Compliance_Guide_FINAL_Sept_508C.pdf\" target=\"_blank\" rel=\"noopener\">FinCEN\u2019s Beneficial Ownership Information<\/a>\u00a0filing. Yuck!<\/p>\n<h3 class=\"4\"><span class=\"ez-toc-section\" id=\"Payroll_Processing\"><\/span><strong>Payroll Processing<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"5\">If payroll is being processed for your business either as shareholder payroll for your 1-person S Corp or a whole gaggle of team members, the payroll processor (ADP, Gusto, Paychex, Intuit, etc.) must have your new address. Payroll is where a simple address change becomes a big mess-<\/p>\n<ul>\n<li class=\"6\">We file a tax return on March 15 with a new address. Everyone is happy.<\/li>\n<li class=\"7\">ADP files Q1 payroll filings (Form 941 and state equivalents) on April 30 with the old address. Everyone remains happy, for now.<\/li>\n<li class=\"8\">The IRS and likely the state sends a letter, \u201cHey, thanks for updating your address. We will now send everything to your old address. Good luck.\u201d Everyone is not happy.<\/li>\n<li class=\"9\">Form 8822 is filed with the IRS plus the state equivalent.<\/li>\n<\/ul>\n<h3 class=\"0\"><span class=\"ez-toc-section\" id=\"Other_Considerations\"><\/span><strong>Other Considerations<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"1\">You will need to update your address with your bank, your employer and any regulatory bodies as well. A\u00a0<a href=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/fw9.pdf\" target=\"_blank\" rel=\"noopener\">new W-9<\/a>\u00a0should be drafted and submitted to all those who send you 1099s.<\/p>\n<\/div>\n\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\n\t\t\t\t\t<style><\/style>\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t<div class=\"info-box-wrapper\">\n\t\t\t\t<div id=\"wd-67306d22e8cd9\" class=\" wd-rs-67306d22e8cd9 wd-info-box wd-wpb text-left box-icon-align-top box-style- color-scheme- wd-bg-none border-btm-title \">\n\t\t\t\t\t\t\t\t\t\t<div class=\"info-box-content\">\n\t\t\t\t\t\t<h2 class=\"info-box-title title wd-font-weight-800 box-title-style-default font-primary wd-fontsize-m\"><span class=\"ez-toc-section\" id=\"Moves_Across_State_Lines\"><\/span>Moves Across State Lines<span class=\"ez-toc-section-end\"><\/span><\/h2>\t\t\t\t\t\t<div class=\"info-box-inner reset-last-child\"><p>These address changes get quite messy fast. In addition to the basics above, your business might also have the following-<\/p>\n<h3 class=\"2\"><span class=\"ez-toc-section\" id=\"Entity_Move\"><\/span><strong>Entity Move<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"3\">Moving your business entity varies state by state, but the general process goes like this- we create a foreign entity in your new state, we dissolve the entity in your old state and we convert your foreign entity into a domestic entity. This continuity preserves the EIN. Not every state allows for this process. For example, Texas (as of this writing) does not have a conversion option.<\/p>\n<p class=\"4\">You might also run into your business name not being available. This adds to the mess since all the address change stuff above also requires a name change.<\/p>\n<h3 class=\"5\"><span class=\"ez-toc-section\" id=\"Payroll_Accounts\"><\/span><strong>Payroll Accounts<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"6\">Payroll accounts in your old state must be closed and new ones must be opened. We usually overlap one quarter since opening payroll accounts varies between 1 day to 6 weeks depending on the state (Wyoming? 16 weeks! Woah!). For example, we might run payroll in Illinois on July 10 while we are setting up your new payroll accounts in Missouri. If all goes well, we process payroll (assuming shareholder only payroll) on August 10 in Missouri. Then, in October we close the Illinois payroll accounts.<\/p>\n<p class=\"7\">As you can see, this can get tricky.<\/p>\n<\/div>\n\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\n\t\t\t\t\t<style><\/style>\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t<div class=\"info-box-wrapper\">\n\t\t\t\t<div id=\"wd-6846daeb3befe\" class=\" wd-rs-6846daeb3befe wd-info-box wd-wpb text-left box-icon-align-top box-style- color-scheme- wd-bg-none border-btm-title \">\n\t\t\t\t\t\t\t\t\t\t<div class=\"info-box-content\">\n\t\t\t\t\t\t<h2 class=\"info-box-title title wd-font-weight-800 box-title-style-default font-primary wd-fontsize-m\"><span class=\"ez-toc-section\" id=\"Let_Us_Know_Right_Away\"><\/span>Let Us Know Right Away<span class=\"ez-toc-section-end\"><\/span><\/h2>\t\t\t\t\t\t<div class=\"info-box-inner reset-last-child\"><\/p>\n<p class=\" \">Please let us know right away about any upcoming address changes. Our fees vary depending what is needed. A simple address change that can be done with a tax return? No charge. In-state move with Secretary of State and payroll updates? A full-blown move across state lines? Please see our\u00a0<a href=\"https:\/\/wcginc.com\/fee-structure\/\">fee page.<\/a><\/p>\n<p>\n<\/div>\n\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\n\t\t\t\t\t<style><\/style>\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t<div class=\"info-box-wrapper\">\n\t\t\t\t<div id=\"wd-68b55cfec015f\" class=\" wd-rs-68b55cfec015f wd-info-box wd-wpb text-left box-icon-align-top box-style- color-scheme- wd-bg-none border-btm-title faqs-wrap \">\n\t\t\t\t\t\t\t\t\t\t<div class=\"info-box-content\">\n\t\t\t\t\t\t<h2 class=\"info-box-title title box-title-style-default wd-fontsize-m\"><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span>Frequently Asked Questions<span class=\"ez-toc-section-end\"><\/span><\/h2>\t\t\t\t\t\t<div class=\"info-box-inner reset-last-child\"><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Which_IRS_forms_update_my_address\"><\/span>Which IRS forms update my address?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Form 8822 for individuals and Form 8822-B for business entities.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Do_I_need_to_update_my_payroll_provider\"><\/span>Do I need to update my payroll provider?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Yes, to ensure tax filings match your new address and avoid IRS\/state issues.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_about_the_Secretary_of_State\"><\/span>What about the Secretary of State?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Update both physical and mailing addresses for your registered business entity; fees usually apply.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Do_I_need_to_notify_my_registered_agent\"><\/span>Do I need to notify my registered agent?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Yes, especially if your mailing address changes.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_is_FinCEN_BOI_and_why_does_it_matter\"><\/span>What is FinCEN BOI and why does it matter?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>It\u2019s a federal requirement under the Corporate Transparency Act starting 2024 for most corporations and LLCs to report beneficial ownership and addresses.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_other_organizations_need_my_new_address\"><\/span>What other organizations need my new address?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Banks, employers, regulatory agencies, and anyone issuing 1099s require updated information.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_do_moves_across_state_lines_affect_my_business\"><\/span>How do moves across state lines affect my business?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>You may need entity conversion, new payroll accounts, and possibly a new business name if unavailable in the new state.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"When_should_I_notify_my_CPA_about_an_address_change\"><\/span>When should I notify my CPA about an address change?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>As soon as you know, to avoid filing errors, missed updates, or fees.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Can_address_updates_be_done_for_free\"><\/span>Can address updates be done for free?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Simple updates with a tax return are usually free, but full moves or multi-state changes may incur fees.<\/p>\n<\/div>\n\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t[\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column][\/vc_column][\/vc_row]<\/p>\n","protected":false},"author":6,"featured_media":44319,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[17],"tags":[230,231,233],"class_list":["post-856","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","tag-s-corps","tag-crna","tag-general-business"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.8 (Yoast SEO v27.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Address Changes Are Messy - Form 8822 - WCG CPAs &amp; Advisors<\/title>\n<meta name=\"description\" content=\"Several small business owners work from their home office. But people change homes and have address changes which can be quite messy.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/wcginc.com\/blog\/address-changes-are-messy\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Address Changes Are Messy\" \/>\n<meta property=\"og:description\" content=\"Several small business owners work from their home office. But people change homes and have address changes which can be quite messy.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/wcginc.com\/blog\/address-changes-are-messy\/\" \/>\n<meta property=\"og:site_name\" content=\"WCG CPAs &amp; Advisors\" \/>\n<meta property=\"article:published_time\" content=\"2024-05-28T13:08:15+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-01-26T16:36:33+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/wcginc.com\/wp-content\/uploads\/284453_568874830_change_of_address_300.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"300\" \/>\n\t<meta property=\"og:image:height\" content=\"199\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Jason Watson\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Jason Watson\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"7 minutes\" \/>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"Address Changes Are Messy - Form 8822 - WCG CPAs & Advisors","description":"Several small business owners work from their home office. 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